Terminal Contract Deadline

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This is a  reminderfrom the Board of Trustees Office that any request to issue an employee aformal Notice of Non-Reappointment ending August 15, 2013 must arrive at UIC HRno later than Thursday, January 31, 2013.  This includes: 

• Permanent full‐time academic professionals on hard funds employed for less than 4 years
• Permanent full‐time academic professionals on soft funds who have completed 4 but less than 5 years of service
• Full‐time Postdoctoral Research Associates on hard funds
• Faculty in year 1 of their tenure‐track probationary period
• Faculty who are entitled to formal notice based on their appointment percent time and source of funds.  Please review policy 901 Notice of Non-Reappointment for Tenure-Track and Non-Tenured Faculty to determine whether formal notice is due.  

Whileacademic professional terminals can start and end any time, as long as theycover a period that includes the period to which they are entitled, Postdocs who do not receive their notice6 months before the end of their contract must be offered another full year.We do also understand that not all contracts run on the academic year, but ifthere is no end date on the job, the standard academic year date is presumed.You may confirm dates by viewing an employee’s NOA by selecting “NOA” at thefollowing University HR website: http://www.hr.uillinois.edu/human_resource_systems/h_r_applicationsNotice rights information can be found on the UIC HRwebsite at http://www.uic.edu/depts/hr/ahr/index.shtml 
Notice rights for faculty can be found on the FacultyAffairs/Provost website at http://www.uic.edu/depts/oaa/policies_proced.html 
Please process the Employee Record Changes to reflect theinitial notice of non-reappointment and the 8/15/2013 terminal date and route nolater than 5:00 PM, January 31, 2013. For employees who hold jointappointments, please allow enough time to route so that the transaction isreceived at the UIC HR level by the above deadline.  After verifying with the employee, jobcomments in the HRFE transaction must indicate that the current home addressinformation has been verified as the Board of Trustees notice ofnon-reappointment will be sent to the employee’s home address. 
A job aid regarding the process for academic employees isavailable online at http://www.uic.edu/depts/hr/support/jobaids/HRFE_NONR.pdf. 
Once the HRFE transaction has been submitted, pleasenotify the UIC HR Service Center at uichrservicecenter@uillinois.edu  for faculty and academic professional, thenames and transaction numbers of the NONRs that you are submitting. This willhelp ensure transactions are processed by the Board of Trustees deadline.