Information Alert: Academic Vacation and Sick Leave (AVSL) Reporting Fall 2012

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Roseanda Police Hall, Associate Director, HR Service CenterAngela Yudt, Director, Faculty Affairs HR
As a reminder, University policy requires that AVSL be reported twice a year, in May and in August.
Units may begin entering AVSL usage into the Banner form PEALEAV starting 8/16/12 however must be entered into the system no later than September 8, 2012. The balances will appear the October/November earning statements for academic professional and faculty.
Mass communications will NOT be sent to affected employees.  Therefore, if you have not already begun to collect the information, you may wish to share the information below with your affected academic employees.
An overview AVSL PowerPoint training presentation and additional resource materials are available at: http://www.uic.edu/depts/hr/support/AVSL/index.shtmlIf you have questions after viewing the AVSL training presentation and materials you can register for an AVSL Q & A Webinar Session to be held on August 30, 2012 at 10:00 am. at the following link: https://www1.gotomeeting.com/register/888902120

This reporting period is to record amounts used May 16, 2012 through August 15, 2012. But remember that leave usage entered in Banner during this reporting period should be the cumulative usage for the period August 16, 2011 through August 15, 2012.
As a reminder, employees should not be entering their own leave usage in Banner. If one individual enters usage for all Academics in that unit, department, and/or college, a different individual must be identified to enter usage for that person. There are no exceptions to this process.
Remember that your employees should report any leave taken in hours, keeping in mind that one full-time day equals eight hours. For example, if your full-time employee used 10 vacation days and 2 sick days, you would report 80 hours of vacation leave used and 16 hours of sick leave used. As a reminder, Academic employees who are not eligible for overtime should be reporting absences in half- and full-day increments only (except when leave is taken under the Family and Medical Leave Act). Absences in increments less than half- or full-days should not be charged against vacation or sick leave balances. Part-time and alternative schedule employees report absences as appropriate based on their schedule. Generally speaking, the employee reports either half-day or a full-day based on their scheduled hours for the day.
Please note: When an employee separates from the University, departments are requested to use the same process in order to bring leave balances current for payout purposes.
An AVSL PEALEAV balances report is available http://www.hr.uillinois.edu/reporting_portal/hr_reports. Select UHR Reports on this page and then select PEALEAV Academic Vacation/Sick Leave Balances under Operational Reporting/General Reports.  You can only access information for your organization. If you cannot access the report, have your Unit Security Contact (USC) request access for you by sending an email to the AITS Help Desk at helpdesk2@uillinois.edu with the following information:

1. First and Last name of the user
2. Enterprise ID
3. Org Code(s) requesting access to
4. Report ID: HRRESLVBL
5. Report Name: PEALEAV Academic Vacation/Sick Leave Balance

If you do not know who your USC is, access the USC List at http://www.aits.uillinois.edu/live/Site.xml?document=UscList.xml&focu by selecting your campus and entering your Enterprise ID and password.If you have any questions, please contact:

• HR Service Center, (312) 413-3490 or uichrahr@uillinois.edu
• Faculty Affairs Human Resources, (312) 355-2412 or fahr@uic.edu
• UICHR Help Desk (312) 413-4848 or uichrhelpdesk@uillinois.edu